Grade Level Placement Data Collection and Reporting

2004-05 and Beyond

Grade level is the level of the educational program studied by a student.

Grade Level Code Description/Comments
3-yr-old kindergarten K3 Only used by Milwaukee Public Schools.
4-yr-old kindergarten K4 Students at K4 must be 4 years old on or before September 1 in the year that he or she proposes to enter school. (See Section 118.14, Wis. Stats.)
Pre-kindergarten PK Pre-kindergarten level programs such as early childhood special education, Title I preschool, district operated at-risk programs, and Head Start. If a student is simultaneously enrolled in a K3, K4, or KG program, then use that code not PK
Kindergarten
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
Grade 6
Grade 7
Grade 8
Grade 9
KG
01
02
03
04
05
06
07
08
09

Grade level of the prescribed course of the study. For students who are in multiage classrooms consider how the curriculum taught best fits into the traditional grade structure.

Unless early admission criteria under s. 120.12(25), Wis. Stats. are met, students at KG (5-year-old kindergarten) must be 5 years old on or before September 1 in the year he or she proposes to enter school. Students at Grade 1 must be 6 years old, on or before September 1 in the year he or she proposes to enter school. (See Section 118.14, Wis. Stats.)

Exception: for students with the most significant cognitive disabilities, record the grade to which children of the same age would be assigned if that school applied a traditional grade structure.

Grade 10 10 The # of credits earned must at least equal the (credits required for graduation * 1/4) minus (credits required for graduation *1/7). See table and exception below. Districts may establish additional or more rigorous requirements for placement at each grade.
Grade 11 11 The # of credits earned must at least equal the (credits required for graduation * 1/2) minus (credits required for graduation *1/7). See table and exception below. Districts may establish additional or more rigorous requirements for placement at each grade.
Grade 12 12 The # of credits earned must at least equal the (credits required for graduation * 3/4) minus (credits required for graduation *1/7). See table and exception below. Districts may establish additional or more rigorous requirements for placement at each grade.

NOTE: Count only one grade level placement for any given student as of any given date.

USES: For public reporting purposes, data will be aggregated by grade level placement. Year-to-year changes in grade level placement in the same district will be used in public reporting of grade advancement/retention rates. Grade advancement/retention and habitual truancy are not publicly reported for students at the K3, K4, or PK grade levels. Dropouts are not publicly reported for students at the K3-6 grade levels. Grade level placement is also used in the generation of WSAS roster files.

Reporting Grade Level Placement for High School Students
(Exception: For students with the most significant cognitive disabilities, record the grade to which children of the same age would be assigned if that school applied a traditional grade structure. )

If the number of credits required for graduation is: Then the minimum number of credits earned by the student for advancement to the specified grade must at least equal the following:
  Grade 10 Grade 11 Grade 12
21 2.2 7.5 12.7
22 2.3 7.8 13.3
23 2.4 8.2 13.9
24 2.5 8.5 14.5
25 2.6 8.9 15.1
26 2.7 9.2 15.7
27 2.8 9.6 16.3
28 3.0 10.0 17.0

For grades 10 through 12, grade level placement is based on accumulation of the minimum number of credits specified in the table above. The assumption is that each year a student would accumulate at least one fourth of the credits required to graduate. To be reported as beginning a specific grade, a student may have a deficit of credits not greater than one-seventh (1/7) of the expected credit accumulation towards the district's high school graduation requirements. So, for example, a student with 7.0 credits as of the beginning of the fall semester could be reported at up to the 10th grade level at that time. Districts may establish additional or more rigorous requirements for placement at grades 10 through 12 and use these requirements for DPI data collection purposes.


ANSWERS TO QUESTIONS ABOUT GRADE LEVEL PLACEMENT:

  1. Each student may have only one grade level placement at any given point in time.
  2. Year to year changes in grade level placement within the same district will be used in reporting grade advancement/retention as part of the Wisconsin School Performance Report beginning with ISES data collected in the fall of 2004 and fall of 2005 (2004-05 Wisconsin School Performance Report).
  3. Districts are free to establish, for local purposes, separate grade level placement standards lower than the above minimum threshold credits-earned numbers from grades 10 through 12 as long as grade level placement data submitted for for DPI data collection purposes are consistent with the minimum threshold credits-earned numbers in the table above. See also italicized comment under the table.
  4. Grade level placement of students with disabilities may be based on chronological age in the case of students with the most significant cognitive disabilities who may have grade level achievement standards that are different from those that apply to other students.
  5. For public reporting purposes, students with disabilities at grade 12 will not be counted as retentions if they continue at grade 12 for multiple years prior to high school completion.
  6. Grade level placement is determined as of a specific date. For ISES count date records, that date is the count date. For ISES year end records, that date is the exit date from the school or the end of the school term whichever occurs first. If the student was promoted on the exit date, then submit the grade level placement in effect just prior to promotion.
  7. Grade level placement must be consistent with the grade range submitted for the school on the PI-1280 Public School Update Report. GRADE ORDER: K3, K4, PK, KG, 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12. If the grade range reported on the PI-1280 is incorrect, then call the Education Statistics help line at 608-267-3166 or email us at dpistats@dpi.wi.gov and indicate you need to have the PI-1280 revised. After grade ranges for schools are frozen changes can no longer be made.
  8. See Frequently Asked Questions About the Wisconsin Knowledge and Concepts Examinations – Criterion Referenced Test At Grades 3, 4, 5, 6, 7, 8 and 10, Q18 for information about Grade Level Placement and WSAS.

Submit questions, comments and suggestions about the WSLS or ISES to the 24x7 DPI Online Helpdesk Application or call 800-507-5744