Identifying Authorized Local ISES Users and Recording Roles

6/5/08

A user may be authorized to access the Individual Student Enrollment System (ISES) data and perform ISES functions for an entire district or for one or more schools in a district. The range of ISES functions that may be performed by a user is based on the user's role. A user may be granted only one role per district. This role will apply to all schools for which the user has been granted access. Authorization decisions must be consistent with special education and free/reduced price meal programs have privacy laws that are more restrictive than those that apply to most other students.

ISES Role Description
All Functions Staff responsible for administration and maintenance.

This person sets local ISES preferences including the identification of local ISES contacts, locks or unlocks school level data, locks district level data, and may download WSLS/ISES data and other available student-level data from DPI. File uploads and file download requests should be done by the 'All Functions' role to ensure that file uploads and downloads are done systematically and stored securely. This person can also perform any other local ISES function, including reviewing Progress and Summary reports, viewing Infos, Errors and Warnings at the school and district level, and viewing or modifying individual student records.
Full Entry Staff responsible for all local ISES functions except setting local preferences and locking school data.

This role is identical to the All Functions role except that it does not allow preferences to be set nor can school or district data be locked. File download options include all available WSLS/ISES data.
Manual Entry All FieldsStaff responsible for all on-line entry / individual student functions.

Staff assigned this role can view or change all data in individual student records, including economic status and disability status data, but cannot perform batch functions such as file uploads/downloads or locking school or district data, and cannot set local preferences. Staff may request but not view files using File Download Request.
Manual Entry Econ Disadv Staff responsible for limited on-line entry / individual student functions.

Staff assigned this role can view or change fields within individual student records including economic status data, but are not authorized to view or change disability status or third party provider data. This role also cannot perform batch functions such as file uploads/downloads or locking school or district data, and cannot set local preferences. Staff may request but not view files using File Download Request.
Manual Entry Special Ed Staff responsible for limited on-line entry / individual student functions.

Staff assigned this role can view or change fields within individual student records including disability status data, but are not authorized to view or change economic status data. This role also cannot perform batch functions such as file uploads/downloads or locking school or district data, and cannot set local preferences. Staff may request but not view files using File Download Request.
Manual Entry Limited Fields Staff responsible for limited on-line entry / individual student functions.

Staff assigned this role can view or change fields within individual student records, but are not authorized to view or change economic status, disability status, or third party provider data. This role also cannot perform batch functions such as file uploads or locking school or district data, and cannot set local preferences. Staff may request but not view files using File Download Request.
ISES Reports Staff may view ISES Info, Error, and Warning reports, as well as Progress and Summary reports.

These reports contain confidential data. Staff may also acknowledge or unacknowledged Warnings.

See also:


Submit questions, comments and suggestions about the WSLS or ISES to the 24x7 DPI Online Helpdesk Application or call 800-507-5744.