Preparing Your School District for the Individual Student Enrollment System (ISES)

The ISES includes a wide range of demographic and outcome data needed to meet the ESEA report card and America Competes Act requirements at the state, district, and school levels. Districts will use Wisconsin student numbers (WSNs) instead of names to submit ISES data which will protect student privacy and facilitate consolidation of data collections over time. There may be changes to the detail over time as we work towards consolidation, but updates will be sent regularly.


Step L: Summer 2014.

  1. Review Educational Environment Classification for IDEA Eligible Students.
    • Educational Environment will now display in the on-line ISES screens with both the code and the description. There are no changes to the code set or the description text.
  2. Review item 6 under ‘Answers to Questions about Economically Disadvantaged Status'.
    • Economically Disadvantaged Status is required for EVERY student EVERY year regardless of whether a district is participating in NSLP under Provision 2 or a district or school is participating under CEP.
  3. For Foreign Exchange Students, review item 10 under ‘Answers to Questions about Exit Types’.
    • This Exit Type guidance does NOT apply to all foreign exchange students, but only to a subset for which a district has evidence that the child is under a J-1 or J-2 type Visa. If Visa type is unknown, then the student should be submitted to the ISES collections as if they DO NOT have a J type Visa.
  4. Review the Fall Roster Schedule for PALS, WKCE & ACCESS for ELLs(c).
    • Changes to the grade levels of the WCKE fall exam increase the need for accurate and complete grade level information within ISES 3rd Friday of September (CD) records prior to the 9/29 roster file creation. Review the Important Dates for the current ISES collections for specific dates.
  5. 08/21/2014 UPDATE:  Fall ASPIRE test roster will NOT be pulled at the state level.  Each individual district must submit the 9th grade ASPIRE roster files to the testing vendor no later than 09/05/2014.  Contact your District Assessment Coordinator for more information.
  6. Review the new Attendance definition for State and Federal reporting:
    • The definition of attendance has changed. All districts should report attendance for 2014-15 and beyond according to this definition for state reporting purposes. A summary of the prior attendance definition is available in item 12 under ‘Answers to Questions about Attendance’. Districts may report 2013-14 attendance under the new definition. Our focus is to help districts which have not been following DPI guidance for attendance to improve reporting for the 2014-15 school year.

Step J: Begin planning for summer/fall 2013 ISES data Collection.

  1. No new data elements are proposed for the Discipline, Year End, 3rd Friday of September, and Child Count data submissions.
  2. The list of accepted Native Language codes is modified each year. The most recent list is found at http://ell.dpi.wi.gov/ell_lepdatacoll.

Step K: Begin planning for summer/fall 2012 ISES data Collection.

  1. No new data elements are proposed for the Discipline, Year End, 3rd Friday of September, and Child Count data submissions.
  2. The list of accepted Native Language codes is modified each year. The most recent list is found at http://ell.dpi.wi.gov/ell_lepdatacoll.
  3. Review new guidance (December 2011) for Reclassification of English Language Learners, http://dpi.wi.gov/sites/default/files/imce/esea/pdf/bul_0702.pdf.

Step I: Begin planning for summer/fall 2011 ISES data Collection.

  1. No new data elements or changes in code sets are proposed for the Discipline, Year End, 3rd Friday of September, and Child Count data submissions.
  2. Determine what additional data is needed to comply with new reporting requirement for Race and Ethnicity in Year End and Discipline data submissions.
  3. Determine district staff member responsible for District Certification of each ISES data submission.
    • Certification will be required for each of the Year End, 3rd Friday of September, and Child Count data submissions.
    • The individual certifying the data should be someone other than the individual responsible for submitting the data to the on-line application.

Step H: Summer/fall 2010 ISES data Collection

  1. Determine what additional data is needed to comply with new reporting requirement for Race and Ethnicity.
  2. Determine changes in code sets
  3. Determine what additional data is needed to comply with new reporting requirements for the Coursework Completion System: Consolidation of the existing Course Offerings Report (PI-1215) into an individual student level course completion data collection within the ISES.

Step G: Summer/fall 2009 ISES data collection.

  1. Determine what additional data is needed for Year End records to comply with new reporting requirements.
  2. Determine changes in code sets.
  3. Determine changes related to new file format for October 1 Child Count file upload.

Step F: Summer/fall 2008 ISES data collection.

  1. Determine what additional data is needed for Year End and Count Date records to comply with new reporting requirements.
    • ELL Served (Required for Count Date and Year End records with English language proficiency codes 1-5 only)
    • Immigrant (Title III) (Required only for Count Date records)
    • Count Date and Year End records must be submitted for Parentally Placed Private students, students enrolled in the Wisconsin Department of Corrections (DOC) and the Wisconsin Department of Health Services (DHS) districts.
  2. Determine changes in code sets or other data requirements.

Step E: Summer/fall 2007 ISES data collection.

  1. Note new uses of ISES
    • Release unofficial Preliminary Membership Reports – tentative depending on results of fall 2006 pilot
      (Districts must continue to submit official membership counts in the PI-1563 for the forseeable future. See also WSLS, ISES, and Membership. )
    • Consolidate ISES and Child Count – tentative depending on results of fall 2006 pilot
      (PI-2197 Child Count would be eliminated.)
    • Collect 2006-07 student discipline data
      (DPI will eliminate the collection of discipline data in the SPR aggregate collection and the ESEA Consolidated End of Year Report. Data collected will be used for WI SPR, IDEA, ESEA Consolidated State Performance Report, Gun-Free Schools Act Report, and for ESEA Intradistrict Safe School Transfer purposes. )
  2. Determine what additional data are needed for Year End and Count Date records for the consolidation of Child Count and other reporting requirements.
  3. Determine what additional data are needed for Discipline records.

Steps A through D releases prior to 2006 have been removed.

 

See also:
ISES Web Application
ESEA Data Site Map
WSLS/ISES Data Elements


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