New WSLS/ISES User Guide

Year End
3rd Friday of September Public Enrollment Count
October 1 Child Count of IDEA Eligible Students
Discipline
Coursework Completion

Wisconsin Student Number Locator System (WSLS)

 

The WSLS is used (1) to assign new Wisconsin Student Numbers (WSNs) to students entering Wisconsin Public Schools, (2) to help ensure that the WSNs stay with students as they move from school to school and district to district, (3) to update WSLS data such as when students exit a school or when data used for matching change (e.g. legal name, guardian), and (4) to correct errors in WSLS birthdates, spellings, etc...

WSLSNew User Training - September 2013

WSLS FAQs:

How do I get access to the WSLS?
First, you must have a WAMS (Web Access Management System) account. In order to create a WAMS account please visit the following URL https://on.wisconsin.gov/WAMS/SelfRegController. For further assistance on the self registration process please visit the following URL https://on.wisconsin.gov/WAMS/HelpSelfRegistration. When you have a WAMS account you will need to contact your district’s WSLS/ISES Local or Local Assistant Administrator after one hour in order for them to assign you a WSLS role in Delegated Authority.

Where can I locate the WSLS training material?

How do I transfer my student information from my local SIS (student information system) into the WSLS?
Generate either a Locate/Assign or an Exit/Update file from your SIS then upload the file into the WSLS via the File Upload function. File Uploads can be used to generate new WSNs for new students, update records with exit dates or correct student’s records. File Upload instructions can be located in Chapter 3 on the following URL http://lbstat.dpi.wi.gov/lbstat_wsnmanual.

How do I request a WSN for a newly enrolled student manually?
To request a WSN for a student when not using a locate/assign file upload you must perform an Individual Student Search/Match Review. Individual Student Search/Match Review instructions can be located in Chapter 8 on the following URL http://lbstat.dpi.wi.gov/lbstat_wsnmanual.

Where can I locate the Data Elements definitions? (See Data Elements)

How do I exit my graduating seniors manually?
Perform a Mass Student Exit in the WSLS when not using an exit/update file upload. Mass Student Exit instructions can be located in Chapter 15 on the following URL http://lbstat.dpi.wi.gov/lbstat_wsnmanual.

How do I handle an Exit Confirmation Request?
Exit Confirmation instructions can be located in Chapter 11 on the following URL http://lbstat.dpi.wi.gov/lbstat_wsnmanual.


 

Individual Student Enrollment System (ISES) – Year End, 3rd Friday of September & Child Count

The ISES includes student demographic and outcome data needed to meet the ESEA report card requirements at the state, district, and school levels. The Individual Student Enrollment System (ISES) requires that schools and/or districts submit data on students enrolled during the previous school year, students enrolled on the Third Friday of September of the current year, students with disabilities enrolled on October First of the current year, and students removed under disciplinary action. Districts and schools have two options for providing ISES data: file upload or on-line data entry. A minimum amount of data is required for successful file upload. Much of the additional data marked as optional for file upload will be required prior to locking data. These additional data can be submitted by file upload, on-line data entry, or some combination of the two. Certain data when left blank will be generated by ISES based on other ISES or WSLS data.

Districts and schools have two options for providing ISES data: file upload or on-line data entry. A minimum amount of data is required for successful file upload. Much of the additional data marked as optional for file upload will be required prior to locking data. These additional data can be submitted by file upload, on-line data entry, or some combination of the two. Certain data when left blank will be generated by ISES based on other ISES or WSLS data.

ISES New User Training - Septebmer 2013: Loading Student DataError ResolutionReview and Certification

ISES Year End, 3rd Friday of September & Child Count FAQs:

How do I get access to the ISES?
First, you must have a WAMS (Web Access Management System) account. In order to create a WAMS account please visit the following URL https://on.wisconsin.gov/WAMS/SelfRegController. For further assistance on the self registration process please visit the following URL https://on.wisconsin.gov/WAMS/HelpSelfRegistration. When you have a WAMS account you will need to contact your district’s WSLS/ISES Local or Local Assistant Administrator after one hour in order for them to assign you a ISES role in Delegated Authority.

Where can I locate the ISES training material?

How do I transfer my student information from my local SIS (student information system) into the ISES?
Generate the file from your SIS then upload the file into the ISES via the File Upload function. File Upload instructions can be located in Chapter 3 on the following URL http://lbstat.dpi.wi.gov/lbstat_isesmanual.

How do I create Year End, 3rd Friday of September and Child Count records in the ISES if we do not have a SIS?
You may create records via the Create Student Record List. Create Student Record List instructions can be located in Chapter 3 on the following URL http://lbstat.dpi.wi.gov/lbstat_isesmanual.

What do I do after my file has successfully uploaded?
If you had not checked the automatic full validation box when uploading the file then a validation must be run. If you are working with all of the schools in your district, go to the Summary of Schools and click on the validate icon up on top. If you are working at the school level, go to either the Student Record List or the Summary of Schools and click the refresh icon then click the validate icon within the school. After the validation has processed then check the Report Menu in order to review your Infos/Warnings/Errors. Report Menu – Error, Warning and Info Report instructions can be located in Chapter 8 on the following URL http://lbstat.dpi.wi.gov/lbstat_isesmanual.

Where can I locate the Data Elements definitions? (See Data Elements)

What do I do if all of my records have been inputted in the ISES and there are no unacknowledged warnings or errors remaining?
First, you should review the Progress and Summary Reports in order to make sure the data is accurate for the schools and district. Report Menu - Progress and Summary Reports information can be located on the following URL http://lbstat.dpi.wi.gov/lbstat_isesreports.

Next, if you are only working with individual schools in your district then you may lock the school. To lock a school click on the school under the Summary of Schools, click the refresh icon then click the lock icon. If you are working with all the schools in your district then you must lock your district. In order to perform a district lock you need to click on the lock icon up on top under the Summary of Schools. Go back into the ISES later on in order to verify that the school or district has locked and that there are no outstanding errors and warnings that still need to be resolved.


 

Individual Student Enrollment System (ISES) - Discipline

The ISES Discipline includes student demographic and outcome data needed to meet the ESEA report card requirements at the state, district, and school levels. The ISES Discipline requires that schools and/or districts submit data on students removed under disciplinary action.

The ISES Discipline Collection gathers individual student data related to expulsions and out-of-school suspensions for all students and in-school and Interim Alternative Educational Setting (IAES) removals for students with disabilities. Discipline data is collected for incidents that result in a removal equal to or greater than ½ the students’ regular school day and all incidents that result in an expulsion.

Districts and schools have two options for providing Discipline data: file upload or on-line data entry. A minimum amount of data is required for successful file upload. Much of the additional data marked as optional for file upload will be required prior to locking data. These additional data can be submitted by file upload, on-line data entry, or some combination of the two. Certain data when left blank will be generated by ISES based on other ISES or WSLS data.

ISES Discipline FAQs:

How do I get access to the ISES Discipline?
First, you must have a WAMS (Web Access Management System) account. In order to create a WAMS account please visit the following URL https://on.wisconsin.gov/WAMS/SelfRegController. For further assistance on the self registration process please visit the following URL https://on.wisconsin.gov/WAMS/HelpSelfRegistration. When you have a WAMS account you will need to contact your district’s WSLS/ISES Local or Local Assistant Administrator after one hour in order for them to assign you a ISES Discipline role in Delegated Authority.

Where can I locate ISES Discipline training material?

How do I transfer my student information from my local SIS (student information system) into the ISES Discipline?
Generate the file from your SIS then upload the file into the ISES Discipline via the File Upload function. File Upload instructions can be located on page 10 in the ISES Discipline Manual on the following URL http://lbstat.dpi.wi.gov/lbstat_isesmanual.

How do I add incidents in the ISES Discipline if we do not have a SIS?
You may add incidents by clicking on the ‘Add Incident’ button under the Individual Student Record. Instructions can be located on page 38 in the ISES Discipline Manual on the following URL http://lbstat.dpi.wi.gov/lbstat_isesmanual.

How do I delete incidents in the ISES Discipline?
Click on the ‘Delete Incident’ button within the incident under the Individual Student Record. Instructions can be located on page 41 in the ISES Discipline Manual on the following URL http://lbstat.dpi.wi.gov/lbstat_isesmanual.

How do I add multiple removals to an incident in the ISES Discipline?
Click on the ‘Add Removal’ button within the incident under the Individual Student Record. Instructions can be located on page 39 in the ISES Discipline Manual on the following URL http://lbstat.dpi.wi.gov/lbstat_isesmanual.

How do I delete multiple removals to an incident in the ISES Discipline?
How do I delete multiple removals to an incident in the ISES Discipline? Click on the ‘Delete Removal’ button within the incident’s removal under the Individual Student Record. Instructions can be located on page 44 in the ISES Discipline Manual on the following URL http://lbstat.dpi.wi.gov/lbstat_isesmanual.

Where can I locate the Data Elements definitions? (See Data Elements)

What do I do if all of my incidents have been inputted in the ISES Discipline and there are no unacknowledged warnings or errors remaining?
If you are only working with individual schools in your district then you may lock the schools. To lock a school click on the school under the Summary of Schools, click the refresh icon then click the lock icon. If you are working with all the schools in your district then you must lock your district. In order to perform a district lock you need to click on the lock icon up on top under the Summary of Schools. Go back into the ISES Discipline later on in order to verify that the school or district has locked and that there are no outstanding errors and warnings that still need to be resolved.


 

Individual Student Enrollment System (ISES) – Coursework Completion System (CWCS)

The Coursework Completion System (CWCS) collects data specific to all courses completed by all students, grades K3-12. This new data collection facilitates the standardization of student coursework information across the state, provides data necessary to answer important questions at the local and state levels, and enables Wisconsin to meet federal requirements.

As recipients of federal State Fiscal Stabilization Funding in 2009, Wisconsin is required to capture this data along with 11 other elements of the America Competes Act. It is the intention of DPI to accomplish this in as positive and proactive manner as possible. For example, this system will be used to replace the PI-1215 Course Offerings Report in the future. Data from the new system will enhance the Longitudinal Data System (LDS) and assist in the development of sound educational policies and improve the quality and significance of education research with the goal of improving student achievement.

Districts and schools have two options for providing CWCS data: file upload or on-line data entry. A minimum amount of data is required for successful file upload. Much of the additional data marked as optional for file upload will be required prior to locking data. These additional data can be submitted by file upload, on-line data entry, or some combination of the two. Certain data when left blank will be generated by ISES based on other ISES or WSLS data.

ISES CWCS FAQs:

How do I get access to the ISES CWCS?
First, you must have a WAMS (Web Access Management System) account. In order to create a WAMS account please visit the following URL https://on.wisconsin.gov/WAMS/SelfRegController. For further assistance on the self registration process please visit the following URL https://on.wisconsin.gov/WAMS/HelpSelfRegistration. When you have a WAMS account you will need to contact your district’s WSLS/ISES Local or Local Assistant Administrator after one hour in order for them to assign you a ISES role in Delegated Authority.

Where can I locate the ISES CWCS Training Material?

How do I transfer my student information from my local SIS (student information system) into the ISES CWCS?
Generate the file from your SIS then upload the file into the CWCS via the File Upload function.

How do I create course/teacher records in the ISES CWCS if we do not have a SIS?
For instructions please visit the CWCS User Guide cwcsuserguide.pdf and reference pages 17-21.

How do I create student records in the ISES CWCS if we do not have a SIS?
For instructions please visit the CWCS User Guide cwcsuserguide.pdf and reference page 25.

Where can I locate the Data Elements definitions? (See Data Elements)

What do I do if all of my records have been inputted in the ISES CWCS and there are no unacknowledged warnings or errors remaining?
If you are only working with individual schools in your district then you may lock the schools. To lock a school click on the school under the Summary of Schools, click the refresh icon then click the lock icon. If you are working with all the schools in your district then you must lock your district. In order to perform a district lock you need to click on the lock icon up on top under the Summary of Schools. Go back into the ISES CWCS later on in order to verify that the school or district has locked and that there are no outstanding errors and warnings that still need to be resolved.


How do I contact the DPI Helpdesk?

The preferred method of contacting the DPI Helpdesk is submitting a ticket via the DPI Help Desk Tool. If you have questions regarding the Help Desk tool please see the Footprints Users Guide. However, you may also call 1-800-507-5744.

Attach any screenshots of errors under the ‘Attachments’ section of the ticket.


Submit questions, comments and suggestions about the WSLS or ISES to the 24x7 DPI Online Helpdesk Application or call 1-800-507-5744

 

For questions about this information, contact Melissa Aro (608) 266-1746