School Enrollment/Exit Date

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Data Collection and Reporting

2004-05 and Beyond

The school enrollment date is the date a student initially receives educational services from a school during a period of continuous enrollment at a school. A separate enrollment date is required for each continuous period of enrollment at any given school. School enrollment dates are collected as part of the Wisconsin Student Number Locator System.

Enrollment status is not interrupted simply by truancy, suspensions, breaks in school sessions, or breaks during the operation of summer classes. Expulsions do not interrupt enrollment status either if one of the following applies: (1) the student continues to receive his/her primary PK-12 educational services through the school or (2) the student does not receive these services but the expulsion is temporary or with early reinstatement conditions and the student is not yet eligible to return to school. School session is defined by s. 115.001, Stats, to mean "the time during a school term that the schools of a school district are operated for the attendance of pupils."

Enrollment status at a school could be interrupted by transfer to another school or any other situation described in the list of exit types. Students in these situations who are known to have left the school have school exit dates.

The school exit date is the date before transfer to another school, the date on which a student graduated, the date official evidence is received or documented that the student left the school, or the date a student died whichever comes first. Official evidence is based on school policy and may include but is not limited to the following:

  • formal records transfer request from another school,
  • confirming e-mail or WSLS exit confirmation request from the new enrolling school or district,
  • formal withdrawal document signed by a parent or adult student indicating that the student transferred to another school,
  • completed PI-1206 home-based private educational program registration form,
  • documentation that steps for contacting parents under Wis. stats. s.118.16 (5) due to habitual truancy have been followed, with no response from the parents/guardian,
  • documentation that describes the efforts to locate a student and which results in a district determination that the student is no longer resident in the district.

    USES: Enrollment and exit dates will be used for multiple data collection, reporting, and accountability purposes including logic checks, routing of email requests and notifications, student counts on count dates, duration of enrollment at a school, calculation of certain fields/codes and more.



ANSWERS TO QUESTIONS ABOUT SCHOOL ENROLLMENT AND EXIT DATES
 

  1. Home-based private education. A parent who is planning to provide a home-based private educational program may not legally withdraw her/his child from a public or private school until the child is officially registered with the DPI. The student is considered enrolled in the home-based private educational program as of the date the completed form PI 1206 was received by DPI. Parents must submit the PI 1206 on or before October 15th each year.
    • When a parent declares intent to submit the PI 1206 on or before October 15th, but has not yet done so, the district should exit the student. If the PI 1206 is not received by the deadline, then the student is considered truant.
    • After October 15th, if a parent withdraws their child prior to submitting the PI-1206, then the child is considered truant.
  2. Private correspondence/virtual schools. Students enrolled in a privately operated correspondence/virtual school, are considered enrolled in a home-based private educational program and the registration form PI-1206 must be filed. Students enrolled in Wisconsin virtual charter schools are public school students. For more information.
  3. Permanent expulsions. An expulsion order is considered permanent if the expiration of the term of expulsion specified in the student's expulsion order extends past the age of entitlement to a free public education provided by constitution or law. Exit dates should be handled as follows:
    • Early reinstatement conditions. The exit date for a student who is permanently expelled with early reinstatement conditions under s. 120.13(1)(h) (and does not meet the conditions) should be the early reinstatement date contained in the expulsion order. If the district determines that the student cannot or will not meet these early reinstatement conditions before the early reinstatement date, then the exit date should be the date on which this determination is made.
    • No early reinstatement conditions. The exit date for a student who is permanently expelled (with no early reinstatement conditions) would be the date of the school board expulsion order unless an earlier date applies. An earlier date may apply, for example, if the student transferred to another district before the date of the expulsion order.
  4. Temporary expulsions. The exit date for a student who is temporarily expelled and fails to return on the expiration date of the term of the expulsion specified in the expulsion order should be determined like any other student who stops attending school on or after the expected return date unless an earlier date applies. An earlier date may apply, for example, if the student transferred to another district before the expected return date.
  5. Student moves at the beginning or end of a school term.
    • When a student completes school term A in a school and is not expected back at that school for school term B, then the exit date from that school is typically expected to be a date within school year A, most likely the end date of school term A (e.g., a date in early June).
    • When a student enrolls in a new school for fall, then an enroll date near the beginning of the school term is typically expected (e.g., a date in early September).
  6. Enroll date = exit date.
    • If a student is present at a school but the student's enrollment date is the same as his/her exit date, then submission of a school enrollment record is not recommended. Such an enrollment record would have the same enrollment and exit date and so, beginning with 2004-05, would be ignored by ISES.
    • If your district added a school enrollment record to WSLS and the student did not enroll, then submit an exit date that is the same as the enrollment date. Beginning with 2004-05 school enrollment records, if exit date = enroll date then the record will be ignored. (ISES)
  7. County jails and detention centers. The school district where a county jail or secure detention center is located is responsible for providing educational services for youth while they reside in such facilities. This will typically mean a movement between schools if the district where the facility is located is not the district where the parents live. {C}The new district is expected to begin providing educational services after it is known that the student will be staying at the facility. {C}Submission of a school enrollment record and provision of educational services (by the district where the county jail or secure detention center is located) would be expected after a student has been held for 72 hours since 72 hours is the limit for short-term detentions under Chapter 938, Stats. {C}In any event, when a record is submitted, the enroll date should be the date the student initially receives educational services from the new district/school; this date might be within the initial 72 hour period even if the record is not submitted until after that period. See also Educating Incarcerated Youth Questions and Answers.
  8. Hospitals. The school district where the hospital is located is responsible for providing educational services for students residing at the hospital. If the student resided in another district prior to admission, then submission of a new school enrollment record would generally be required. Although privacy laws may complicate communications about students residing at hospitals, the district and hospital may agree that the hospital will inform student patients and their families of the district's obligation to educate them and encourage parents to sign a release or contact the district so that educational services can be provided. See "Supreme Court Ruling, District of Residence, and Educational Rights" for more information about district obligations in these situations.
  9. Foreign exchange students. A school board may permit a foreign exchange student to attend school in the school district without payment of tuition pursuant to s. 121.84(1)(c). Any such student participating in a foreign exchange program is treated the same as other students for WSLS and ISES purposes. (The district of attendance, which may or may not be the district where the foreign exchange student temporarily resides, might also count the student on the PI 1563 membership report.)

NOTES ON THE USE OF ENROLLMENT AND EXIT DATES IN WSLS AND ISES

The following uses have been discussed so far:

  1. Logic checks for each other (WSLS)
    There must be a logical relationship between enroll dates and exit dates within and across schools and between these dates and the current transaction date.
  2. Point and click routing of exit confirmation requests (WSLS)
    These requests would go to most recent school if no exit date exists for the student at that school and the student registers at a new school.
  3. Assignment of a student's record to a school and district (WSLS, ISES)
  4. Completion of a school term. (ISES)
    Completion of a school term is a factor in determining dropout year and signals the need for data about promotion.
  5. Duration of enrollment at a school or in a district, e.g., full academic year (ISES)
  6. Automatic generation of exit type/reason codes (ISES)
    Exit dates signal the need for Logic checks for attendance data (ISES). Certain Exit types may be automatically recorded in ISES if WSLS knows that a student has transferred or reached the maximum age.
  7. Creation of records for a school year, ie. "year end" records (ISES)
  8. Records that include enrollment periods between July 1 of year X and June 30 of year X+1 will be pulled from WSLS for ISES purposes because some schools have begin dates in July and August.
  9. Matching ISES records to WSLS (see A.3-A.4 of ISES Interface Specifications)
  10. Matching of WSLS records

See also:

District (AKA Submitting District), WSLS/ISES Data Collection
Count Date Status
Exit Type
WSLS/ISES Data Element Definitions and Codes
Compulsory School Attendance, Suspensions and Expulsions

Sections 119.25 and 120.13 of the Wisconsin Statutes for more information about expulsions.


Submit questions, comments and suggestions about the WSLS or ISES to the 24x7 DPI Online Helpdesk Application or call 800-507-5744